Flagler Sports and Conservation Association, Inc.
D/B/A Flagler Gun & Archery Club
P.O. Box 156, Bunnell, FL 32110-0156
As Amended March 21, 2013
Article I. Name
1. The name of this organization shall be the Flagler Sports and Conservation Association, Inc.,
hereinafter referred to as “the Association.”
2. The Association may utilize the name Flagler Gun & Archery Club for identification and
Article II. Objectives
1. The objectives of this Association shall be to:
A. Cooperate with Federal and State Wildlife Management Agencies in furtherance of their
B. Support and promote conservation and protect our natural resources.
C. Foster good citizenship, self-discipline and sportsmanship.
D. Encourage the organized and responsible shooting of sports of rifle, shotgun, pistol and
bow and arrow.
E. Promote safe gun handling and proper use of firearms.
F. Acquire, own, lease, dispose of or otherwise control such real and personal property as
may be necessary or desirable to carry out the objectives of this Association.
2. The Association may supplement these objectives with other such activities as may be deemed
appropriate by the membership.
Article III. Membership
1. All Applicants for Membership shall complete the prescribed application form and submit it,
along with all required initiation fees and dues, including proof of membership in a Pro Second
Amendment Organization such as the NRA, GOA, or NAGR for consideration by the
2. An individual who has met the requirements for any of the classes of Membership, and has
been recommended for membership by the Membership Director shall be considered in a
Probationary Status for a period not exceeding one (1) year.
3. Classes of Membership
A. Individual: Any person who is at least eighteen (18) years of age and eligible to own,
possess or use firearms under the laws of the State of Florida and the United States of
America and is a Member of a Pro Second Amendment Organization is eligible for
B. Family: Families consisting of a husband and wife or single head of household and
significant other and any dependent children who have not yet reached eighteen (18) years
of age and who are residing in the same household are eligible for Family Membership.
Only one member of the household must be a member of a Pro Second Amendment
C. First Responder: Any individual who is a State of Florida certified Firefighter, Paramedic,
Emergency Medical Technician or a sworn Law Enforcement Officer and who is employed
full time by a Public Agency located in the State of Florida shall be eligible for a First
Responder Membership. This is a one-time only opportunity for a period not to exceed one
(1) year. Upon completion of this one (1) year membership, a First Responder Membership
will automatically convert to an Individual Membership and shall be subject to all
assessments and fees as any other Individual Member. First Responder Members shall pay
only dues and the initiation fee for this one (1) year opportunity. First Responder Members
shall not be eligible to vote or hold office. First Responder Members shall have no claim to
any of the assets of the Association and specifically waive any and all such claims as a
condition of their being granted First Responder Membership.
D. Junior: Any individual who is at least ten (10) years of age and who has not reached the
age of eighteen (18) and has the written permission of a parent or guardian is eligible for
Junior Membership. Junior Members shall not be eligible to vote or hold office. Junior
Members shall have no claim to any of the assets of the Association and specifically waive
any and all such claims as a condition of their being granted Junior Membership. Junior
Members must be accompanied and directly supervised by an adult Member at all times
when using the range facilities.
E. Student: Any full time student attending an accredited Florida college or university over
the age of seventeen (17) and under the age of twenty-six (26) is eligible for Student
Membership. Student Members shall not be eligible to vote or hold office. Student
Members shall have no claim to any of the assets of the Association and specifically waive
any and all such claims as a condition of their being granted Student Membership. For
military personnel, for each year of active duty service in the United States military, the
Association will extend one (1) year of Student Membership eligibility (age 26 + 1 year for
each year of active duty). A Student Membership is not renewable. A Student Member will
need to reapply and provide required documentation each year showing that they are still a
full time student. All Student Members are in a Probationary Status and may be suspended
at any time for due cause by the Board of Directors.
F. Honorary: Honorary Membership may be conferred upon an individual, not already a
Member of the Association, who has, by his/her actions, demonstrated significant effort in
furthering the objectives of this Association. Honorary Membership may be granted to an
individual by vote of a majority of the Executive Board. Honorary Members may not vote
or hold office and have no claim on any or all of the assets of the Association. Honorary
Members shall not be required to pay dues, assessments, or meet any of the voluntary
requirements set forth for other classes of Membership.
G. Life: Life Membership may be conferred upon an individual who is a Member for a
minimum of ten (10) years in good standing of the Association and who has demonstrated
exceptional service to the Association. Life Membership may be granted only by a majority
vote of the Executive Board. Life Members shall be exempt from payment of annual dues
and shall not be required to pay dues, assessments or meet any of the voluntary
requirements set forth for other classes of Membership.
4. Based upon a satisfactory investigation of the applicant’s qualifications for Membership, the
Membership Director shall grant an applicant Membership in a probationary status for a period
not to exceed one (1) year. No applicant is to be denied Membership because of race,
religion, color, sex, or national origin.
5. If, in the opinion of the Membership Director, the investigation of an applicant suggests that
the applicant may not meet the criteria for Membership, the Membership Director shall refer
the matter, without identifying the name of the candidate, to the Executive Board whose
determination shall be final.
6. Each Member in a probationary status shall be provided with access to these By-Laws as well
as access to the rules and regulations of the Association and shall indicate in writing, on a
form provided by the Membership Director, his or her willingness to abide and be governed by
all such by-laws and rules and regulations.
7. Each Member in a probationary status shall indicate in writing, on a form provided by the
Membership Director, his or her willingness to assume full and personal responsibility for the
conduct of all Family Members and guests of the Member who use the facilities of the
Association. Further, each Member in a probationary status shall execute and deliver to the
Membership Director a written agreement to hold harmless all Officers, Directors, and
Committee Members of the Association for all actions or claims of actions arising out of their
role in the Association. Failure to complete any required forms shall be grounds for denial of
8. The Executive Board may, within one (1) year of the granting Membership in a probationary
status, may withdraw Membership in a probationary status for due cause. In the event of
such termination, only the initiation fee paid shall be refunded.
9. Upon completion of one (1) year of Membership in a probationary status, the Member shall
assume regular Membership status.
10.Every adult Member, with the exception of Honorary and Life shall contribute no less than
eight (8) hours of volunteer service to the Association each year. The Executive Board may, at
its sole discretion, establish a monetary contribution that a Member may pay in lieu of this
required volunteer service.
11.Children who are Members in good standing as part of a Family Membership or a Junior
Membership must apply for Individual Membership (or Student Membership, if eligible) for the
following year upon reaching eighteen (18) years of age. They will be considered a new
Applicant and all rules for an Applicant of the Membership Class requested will apply. Upon
written request to the Board, the application fee may be waived.
Article IV. Dues, Assessments, Initiation Fees
1. Changes in dues, initiation fees and regular assessments may be proposed by the Executive
Board by giving no less than fourteen (14) days notice to the membership and shall become
due and payable upon a majority vote of members in good standing, present and voting at a
Regular or Special Meeting.
2. Dues and assessments for the following calendar year shall be due and payable on or before
December 31st of the current year. Notice of such dues shall be posted on the Association
website, e-mailed to Members and posted at the club, and such publication shall constitute
adequate notice to members of such dues. Any Member failing to pay any monetary
obligation to the Association by December 31st of the previous year shall forfeit all Association
privileges, including but not limited to, use of the range facilities and termination of their
membership, effective January 1
st of the following year. A Member whose membership has
been terminated under the provisions of this article may have their membership reinstated
upon a payment of fifty ($50.00) dollars late fee in addition to dues and assessments on or
before January 31st of the current year.
3. Any person who has had their membership terminated for non-payment and who has not been
reinstated as provided for in Article IV, Section 2, cannot be reinstated but must reapply for
membership and pay the initiation fee in effect at the time of reapplication.
4. Dues for Junior and Student Memberships shall be determined in accordance with Article IV,
Section 1, but shall be less than the dues for an Individual Member. Special Assessments may
be levied against Junior and student Members only for services, activities, and events
specifically intended for Junior and Student Members only.
5. Any Member experiencing a difficult personal situation such as financial, health or other
circumstance, may apply in writing to the Executive Board for extension, or payment
arrangement or waiver of the dues and assessments or a leave of absence with a waiver of
dues and assessments. The Executive Board may, upon written request of a Member and for
good and sufficient cause, grant a leave of absence with a waiver of dues for a period not
exceeding two (2) years providing the member is in good standing and is not in arrears for
dues or assessments. A Member who enters the Armed Service of the United States of
America or is activated from a reserve status shall not be required to pay any dues or
assessments and shall be carried on the rolls as a mMember in good standing during the
period of active military service. The decision of the Board on such matters shall be final.
6. In the event of an emergency, a special assessment may be levied against all Members except
as provided for herein. A Special Committee appointed by the President shall first recommend
the amount of any such assessment to the Executive Board. Upon recommendation for a
special assessment by the committee, the President shall give no less than ten (10) days
written notice to all Members of the proposed special assessment and of the time, place and
date of a Special Membership meeting at which Members will be asked to approve such special
assessment. Approval of a special assessment shall require the affirmative vote of two-thirds
(2/3) of Members in good standing, present and voting at said special meeting. Upon such
approval the special assessment shall become due and payable. Failure to pay this
assessment as set forth by the Executive Board will result in termination of membership as
provided for in these By-Laws.
Article V. Officers, Directors, Executive Board
1. The Officers and Directors of this Association shall be a President, Vice President, 2
President (Membership), Secretary, Treasurer, Governor, and four (4) or more Activity
Directors and the Education Director. An Activity Director shall be elected by the General
Membership for each major activity of the Association as determined by the Executive Board.
2. The Executive Board shall consist of the aforementioned Officers and Directors as well as the
Directors of Planning and Investment and Property. In addition, the immediate Past President
shall be a nonvoting ex officio member of the Executive Board. The current President shall be
the Chairperson of the Executive Board.
3. The Executive Board shall provide the general administration of the Association business, shall
supervise and control Association activities, and shall formulate and enforce Range Rules and
4. Meetings of the Executive Board shall be held at least monthly or as called by the Chairperson
or by resolution of four (4) or more members of the Executive Board. Seven (7) members of
the Executive Board shall constitute a quorum. Except as otherwise provided, a majority vote
of the seven (7) Members of the Executive Board present and voting shall be required for
action by the Board.
5. If an elected Office or Director fails to attend three (3) consecutive meetings without due
cause acceptable to the Executive Board, the office may be declared vacant by a two-thirds
(2/3) vote of the Executive Board. An Officer or Director failing to attend a majority of
meetings in one (1) calendar year without due cause acceptable to the Executive Board shall
be ineligible for election to office the following year.
Article VI. Duties of Officers and Directors, (Executive Board)
1. President: The President shall be the Chief Executive Officer of the Association and shall
preside at all meetings. The President shall be an ex officio Member of all committees and
shall perform all other duties as normally pertain to the office. The President shall prepare
and deliver an annual report outlining the status of the Association to the Membership at
the Annual Meeting and shall provide the Secretary with a copy of the report.
2. Vice President: The Vice President shall perform the duties of the President at the
President’s request or in the President’s absence. The Vice President shall perform other
duties as assigned by the President and/or the Board of Directors.
3. Second Vice President (Membership): The Second Vice President (Membership) shall
issue and receive all applications for membership, investigate all applicants, and insure all
applicants for membership have completed all required forms, waivers, etc. The Second
Vice President (Membership) shall keep a record of all Members and shall maintain the
official roster of the membership. The Second Vice President (Membership) shall also
maintain and keep current all files and data that pertain to the membership. The Second
Vice-President (Membership) shall perform other duties as assigned by the President
and/or the Board of Directors.
4. Secretary: The Secretary shall conduct all correspondence on behalf of the Association.
The Secretary shall notify the Members of the Executive Board of all meetings and shall
notify the Members of General, Special and Annual Meetings. The Secretary shall keep a
true record of all meetings of the Executive Board and General Membership Meetings and
shall have custody of all books and papers of the Association except for the Treasurer’s
books of accounts and records maintained by other Directors as required by these ByLaws.
5. Treasurer: The Treasurer shall have charge of all funds of the Association, placing them
in such banks or investment vehicles as may be approved by the Executive Board.
Authorized signers for all withdrawals and all checks shall be from among the Officers of
the organization. The Treasurer shall keep an accurate account of all transactions and
shall render a monthly report of all receipts and disbursements to the Executive Board and
shall submit a written report for the year at the Annual Meeting. The Treasurer shall make
available all books and records for a financial review at least once each calendar year, and
at other times as directed by the Executive Board.
6. Governor: The Governor shall be the Chief Safety Officer and shall be responsible for the
training, supervision and staffing of Range Officers and for enforcement of all Range Safety
Rules. The Governor or designee(s) shall supervise and be responsible for the
indoctrination of all new Members in range rules and safety. The Governor or designee(s)
can forbid the use of any firearm deemed unsafe or illegal. The Governor may prohibit the
use of any range to a Member or Guest deemed careless in handling a firearm or who
appears to be under the influence of drugs, alcohol or other restricted substances. At the
Governor’s or Range Officer’s discretion, a range may be closed when necessary to insure
7. Directors: The President, with the approval of the Executive Board, shall appoint
additional Directors as is necessary to provide any other duties to further the objectives of
8. Activity Directors: There shall be one (1) Director elected for each Association activity
associated with the basic objectives of the Association. At a minimum, one (1) Director
shall be elected to head the following activities: Rifle, Pistol, Skeet, Trap, Action, Archery
and Education. Directors are charged with promoting and encouraging participation in the
activity they represent.
9. All Officers, Directors, and Chairpersons shall maintain records as prescribed by these ByLaws and shall turn over all records to their successors within ten (10) days of their leaving
Article VII. Meetings
1. Meetings shall be of three (3) types: General, Special and Annual. Notice of the purpose,
date, time and place of all meetings shall be provided to the membership no less than
fourteen (14) days prior to such meeting.
2. A quorum for such meetings shall consist of at least five percent (5%) of the Members of the
Association entitled to vote along with at least five (5) Members of the Executive Board, one of
whom shall be President or Vice President.
3. General Meetings: There shall be a minimum of three (3) General Meetings each calendar
year. The Executive Board shall set the date, time and place for General Meetings.
4. Special Meetings: Special Meetings may be called by the President, the Executive Board or
by petition of five percent (5%) of the Members in good standing and eligible to vote. The
petition requesting such a meeting and stating the purpose of such a Special Meeting shall be
presented in person or by certified mail to the Secretary of the Association who shall then
notify the Membership within fourteen (14) days of receipt of such request, setting forth the
time and place of the meeting as well as the proposed agenda. Special Meetings may be
called for reasons such as a proposed capital expenditure, a threat to the well-being of the
Association, proposed disciplinary action, By-Law amendments, or for any reason beyond the
scope of usual and normal business.
5. Annual Meetings: An Annual Meeting of the Association shall be held in November of each
year for the purpose of electing Officers and Directors, and for presentation of Annual Reports
to the Members. Notice of this meeting shall include the slate of Officers and Directors as
proposed for the coming year. Any business normally conducted at a General Meeting may
also be conducted at the Annual Meeting.
6. All meetings shall be conducted in accordance with the most current edition of Robert’s Rules
7. Unless provided for otherwise herein, adequate notice to the Membership may be
accomplished by posting on the Association website, e-mail to Members and/or posting on club
Article VIII. Elections
1. Officers and Directors shall be elected at the Annual Election Meeting. Officers shall serve a
term of one (1) year and Directors a term of three (3) years. Officers and Directors shall
remain in office until their successors assume office at the start of the next calendar year.
2. At least six (6) months prior to the date of the Annual Election, the President shall appoint a
Nominating Committee of five (5) Members in good standing, no more than three (3) of whom
may be Members of the Executive Board. The Nominating Committee will seek out, observe,
and interview Members as nominees who will best serve the needs of the Association.
Prospective candidates must signify in writing their willingness to serve if elected. The
Nominating Committee will present its slate and receive nominations from the floor at the
General Meeting prior to the Annual Meeting. The resulting slate will then be published on the
Association website and e-mailed to each Member, together with a notice of the Annual
Meeting at least fourteen (14) days prior to the election.
3. If two (2) or more Members are nominated for one (1) office, the candidate receiving a
majority of votes cast shall be the winner. Nominees for elected office must be present at the
election to be considered. This condition may be waived for due cause by a vote of the
4. The President, with the approval of the Executive Board, shall fill any vacancy in an elected or
appointed office. The appointee shall serve the remainder of the current term.
Article X. Suspension, Expulsion, Removal from Office
1. In the event it is alleged that a Member of this Association has violated these By-Laws or other
rules and regulations of this Association or has acted in a manner that is detrimental to the
well-being of this Association, the Executive Board shall hold a hearing to consider the
allegations, evidence and the statement(s) of the witness(es).
2. All such allegations must be in writing and signed by the person(s) alleging such wrong-doing.
A Member charged under this Article shall be notified by Certified Mail at least fourteen (14)
days prior to such a hearing of the time, place and date of said hearing and shall be provided
with a copy of the charges, evidence and witness(es) bringing the complaint. The Member so
charged shall have the right to one (1) extension of no more than fourteen (14) days from the
original date of hearing if so requested in writing to the Secretary. The Member charged shall
have the right to another Member as counsel, to question the complainant and witness(es)
appearing against him/her and to mount an appropriate defense.
3. In the event that the Executive Board finds that the Member is guilty as charged under Article
X, Section 1, it may suspend the Member’s Association privileges for a period not to exceed six
(6) months or may recommend a longer suspension or expulsion.
4. A Member may be suspended for a period longer than six (6) months or may be expelled for
due cause by a three fourths (3/4) vote of the Members in good standing present and voting
at a Special Meeting. The findings of the Executive Board shall be presented to the
membership at such a Special Meeting, along with a recommendation for final action which
may be expulsion or suspension for a period not exceeding one (1) year. Failure of a
mMember to remain a Member in good standing of a Pro Second Amendment Organization
shall result in suspension from this Association.
5. Due cause for expulsion shall be two (2) or more suspensions of privilege within a three (3)
year period for conduct detrimental to the Association or for conviction by any State or Federal
Court of a felony or a crime of violence.
6. Five (5) Members in good standing may present a written petition to the Executive Board for
the removal from office of an elected Officer or Director, alleging failure to perform the duties
of his/her office or for malfeasance or actions detrimental or inimical to the Association. The
petition shall list the charges in detail, together with the evidence and any witness(es) that
may support the allegation.
7. The Secretary shall, within fourteen (14) days of receiving said petition for removal, send a
copy of the petition including the charges, evidence and witness(es) to the Officer or Director
so charged and shall schedule a hearing on the charges as provided for in Article X, Section1.
The findings of the Executive Board shall be presented to the membership at a Membership
Meeting at which time a three- fourths (3/4) vote of those present and voting shall be required
to remove the individual from office.
8. In the event of a suspension, the Member so affected may file a written appeal with the
Secretary setting forth the basis for such appeal. Upon receipt of such an appeal, a Special
Meeting shall be called for the appeal to the membership. A three-fourths (3/4) vote of
members present and voting shall be necessary to overturn the suspension, removal from
office or expulsion.
9. Due cause for suspension of a Member’s Association privileges shall include, but not be limited
to a failure to pay dues, debts and/or assessments; removing Association property from land
or ranges leased or owned by the Association without permission; appropriating for personal
use property owned by the Association; willful damage to Association property; continued
careless and unsafe handling and use of firearms; refusal to obey a lawful command of a
Range Officer or failure to maintain a Pro Second Amendment Organization as provided for in
Article XI. Amendments
1. Proposed amendments to these By-Laws may be made by a committee appointed to make
such recommendations, by written petition of five percent (5%) of Members in good standing
or by a majority of the Executive Board.
2. Upon receipt of a proposed amendment to the By-Laws, the Secretary shall, within thirty (30)
days, call a Special Meeting. The call for Special Meeting shall show the date, time and place
of the meeting and the exact wording of the proposed amendment to the By-Laws.
3. Amendments shall require two- thirds (2/3) vote of a quorum of members in good standing,
present and voting at such a Special Meeting.
Article XII. Miscellaneous
1. In the event of the sale of less than one hundred percent (100%) of the property or assets of
the Association, the proceeds shall remain with the Association to be used in whatsoever
manner will best serve its interests and objectives.
2. This Association may be dissolved by a three-fourths (3/4) vote of members in good standing,
present and voting at a Special Meeting called for that purpose. In the event of such
dissolution, the Executive Board shall take whatever steps it deems necessary to liquidate all
real and personal property held in the name of the Association and otherwise manage the
dissolution of the Corporation. Any funds remaining shall be divided equally among all
Individual, Family, and Life Memberships, in good standing, as provided for in Article III of
3. The Association shall not endorse candidates for Local, State or Federal elections, nor shall it
take an active role in supporting or defeating any legislative activity except when such activity
represents a direct threat to the well being of this Association or is in contradiction to the
stated objectives of this Association.
4. Nothing herein shall prevent more than one (1) item of business requiring a Special Meeting
from being acted upon at such a meeting, provided that proper notice of each such item of
business have been properly provided to the membership as required herein.
5. There will be no shooting or handling of firearms on club property after consumption of
Article XIII: Guest Policy
1. A Guest is a non-member whom a member invites to make use of club facilities. A particular
individual can be a Guest no more than three (3) times per calendar year. After a Guest has
visited three (3) times during a calendar year, he/she must either become an applicant for
membership or cease being a Guest for the remainder of the year. A Member who invites a
Guest is responsible for the Guest’s safe gun handling and shooting procedures. To that end,
the Member shall accompany the gGuest at all times while shooting.
2. A Visitor is a non-member who comes to the club facilities of his or her own volition to
determine whether he or she wishes to join the club. It is incumbent on Members to welcome
Visitors, show them the facilities and encourage them to become Members.
3. Those participating in a tournament activity that has been scheduled under the auspices of an
official sanctioning body for a particular discipline or by one or more of the Association’s
discipline Directors shall not be counted toward Guest visits.
4. Tournaments/activities may be open (meaning to the public) at the Director’s discretion
without express invitation.
5. Upon arrival at a shooting venue, each Guest shall sign a Non-Member Waiver of Liability
Form. In the case of groups of minor Guests, an adult representative of the group shall sign
the Waiver of Liability.