By Laws

By-Laws
of the

Flagler Sports and Conservation Association, Inc.
D/B/A Flagler Gun & Archery Club
P.O. Box 156, Bunnell, FL 32110-0156
As Amended March 21, 2013

Article I.  Name

1. The name of this organization shall be the Flagler Sports and
Conservation Association, Inc., hereinafter referred to as “the
Association”.

2. The Association may utilize the name Flagler Gun & Archery Club for
identification and publicity purposes.

 

Article II. Objectives

1. The objectives of this Association shall be to:

A. Cooperate with Federal and State Wildlife Management Agencies in
furtherance of their conservation activities.
B. Support and promote conservation and protect our natural
resources.
C. Foster good citizenship, self-discipline and sportsmanship.
D. Encourage the organized and responsible shooting of sports of rifle,
shotgun, pistol and bow and arrow.
E. Promote safe gun handling and proper use of firearms.
F. Acquire, own, lease, dispose of or otherwise control such real and
personal property as may be necessary or desirable to carry out the
objectives of this Association.

2. The Association may supplement these objectives with other such
activities as may be deemed appropriate by the membership.

 

Article III. Membership

1. Applicants for membership shall complete the prescribed application form
and submit it, along with all required initiation fees and dues, for
consideration by the Membership Director.

2. There shall be seven(7) classes of membership, namely Individual,
Family, Junior, Student, Honorary, Life,and Probationary.

A. Individual: Any person who is at least eighteen (18) years of age and
eligible to own, possess or use firearms under the laws of the State of
Florida and the United States of America and is a member of the
National Rifle Association is eligible for Individual Membership.
B. Family: Families consisting of a husband and wife or single head of
household and significant other and any dependent children who have
not yet reached eighteen (18) years of age and who are residing in the
same household are eligible for Family Membership providing that at
least one adult shall be eligible for membership as outlined in Article III,

Section 2. A. Each Family Membership shall have only one (1) vote in
the affairs of the Association and shall be entitled to only one (1)
share in any distribution of Association assets.

C. Junior: Any individual who is at least ten (10) years of age and who
has not reached the age of eighteen (18) and has the written
permission of a parent or guardian is eligible for Junior Membership.
Junior members shall not be eligible to vote or hold office. Junior
members shall have no claim to any of the assets of the Association
and specifically waive any and all such claims as a condition of their
being granted Junior Membership. Junior members must be
accompanied and directly supervised by an adult member at all times
when using the range facilities.

D. Student: Any full time student attending an accredited Florida college
or university over the age of seventeen (17) and under the age of
twenty-six (26) is eligible for Student Membership. Student members
shall not be eligible to vote or hold office. Student members shall have
no claim to any of the assets of the Association and specifically waive
any and all such claims as a condition of their being granted Student
Membership. For military personnel, for each year of active duty
service in the United States military, the Association will extend one (1)
year of Student Membership eligibility (age 26 + 1 year for each year of
active duty)..

E. Honorary: Honorary Membership may be conferred upon an
individual, not already a member of the Association, who has, by
his/her actions,demonstrated significant effort in furthering the
objectives of this Association. Honorary Membership may be granted
to an individual by vote of a majority of the Executive Board. Honorary
members may not vote or hold office and have no claim on any or all of
the assets of the Association. Honorary members shall not be required
to pay dues, assessments, or meet any of the voluntary requirements
set forth for other classes of membership.

F. Life: Life Membership may be conferred upon an individual
who is a member for a minimum of ten (10) years in good standing of
the Association and who has demonstrated exceptional service to the
Association. Life Membership may be granted only by a majority vote
of the Executive Board. Life members shall be exempt from payment of
annual dues and shall not be required to pay dues, assessments or
meet any of the voluntary requirements set forth for other classes of
membership.

G. Probationary: An individual who has met the requirements for any of
the eight (8) classes of Membership, and has been recommended for
membership by the Membership Director shall be granted
Probationary Membership for a period not exceeding one (1) year.

3. Based upon a satisfactory investigation of the applicant'’s qualifications for
membership, the Membership Director shall grant an applicant
Probationary Membership for a period not to exceed one (1) year. No
applicant is to be denied membership because of race, religion, color, sex,
or national origin.

4. If, in the opinion of the Membership Director, the investigation of an
applicant suggests that the applicant may not meet the criteria for
membership, the Membership Director shall refer the matter, without
identifying the name of the candidate, to the Executive Board whose
determination shall be final.

5. Each Probationary Member shall be provided with access to these by-laws
as well as access to the rules and regulations of the Association and shall
indicate in writing, on a form provided by the Membership Director, his or
her willingness to abide and be governed by all such by-laws and rules and
regulations.

6. Each Probationary Member shall indicate in writing, on a form provided by
the Membership Director, his or her willingness to assume full and personal
responsibility for the conduct of all Family Members and guests of the
member who use the facilities of the Association. Further, each
Probationary Member shall execute and deliver to the Membership Director
a written agreement to hold harmless all Officers, Directors, and Committee
Members of the Association for all actions or claims of actions arising out of
their role in the Association. Failure to complete any required forms shall
be grounds for denial of probationary membership.

7. The Executive Board may, within one (1) year of the granting of
Probationary Membership, withdraw Probationary Membership for due
cause. In the event of such termination, only the initiation fee paid shall be
refunded.

8. Upon completion of one (1) year'’s Probationary Membership, the
Probationary Member shall assume regular membership status.

9. Every adult member, with the exception of Honorary and Life shall
contribute not less than eight (8) hours of volunteer service to the
Association each year. The Executive Board may, at its sole discretion,
establish a monetary contribution that a member may pay in lieu of this
required volunteer service.

10.Children who are members in good standing as part of a Family
Membership must reapply for Individual Membership (or Student
Membership, if eligible) for the following year upon reaching eighteen (18)
years of age.

 

Article IV. Dues, Assessments, Initiation Fees

1. Changes in dues, initiation fees and regular assessments may be
proposed by the Executive Board by giving no less than fourteen (14)
days notice to the membership and shall become due and payable upon a
majority vote of members in good standing, present and voting at a
Regular or Special Meeting.

2. Dues and assessments for the following calendar year shall be due and
payable on or before December 31st of the current year. Notice of such
dues shall be posted on the Association website, e-mailed to members
and posted at the club, and such publication shall constitute adequate
notice to members of such dues. Any member failing to pay any monetary
obligation to the Association by December 31st of the previous year shall
forfeit all Association privileges, including but not limited to, use of the
range facilities and termination of their membership, effective January 1
st of the following year. A member whose membership has been terminated
under the provisions of this article may have their membership
reinstated upon a payment of fifty ($50.00) dollars late fee in addition to
dues and assessments on or before January 31st of the current year.

3. Any person who has had their membership terminated for non-payment
and who has not been reinstated as provided for in Article IV, Section2,
cannot be reinstated but must reapply for membership and pay the
initiation fee in effect at the time of reapplication.

4. Dues for Junior and Student Memberships shall be determined in
accordance with Article IV, Section 1, but shall be less than the dues for
an Individual Member. Special Assessments may be levied against Junior
and student Members only for services, activities, and events specifically
intended for Junior and Student Members only.

5. Any member experiencing a difficult personal situation such as financial,
health or other circumstance, may apply in writing to the Executive Board
for extension, or payment arrangement or waiver of the dues and
assessments or a leave of absence with a waiver of dues and
assessments. The Executive Board may, upon written request of a
member and for good and sufficient cause, grant a leave of absence with
a waiver of dues for a period not exceeding two (2) years providing the
member is in good standing and is not in arrears for dues or assessments.
A member who enters the Armed Service of the United States of America
or is activated from a reserve status shall not be required to pay any dues
or assessments and shall be carried on the rolls as a member in good
standing during the period of active military service. The decision of the
Board on such matters shall be final.

6. In the event of an emergency, a special assessment may be levied
against all members except as provided for herein. A Special Committee
appointed by the President shall first recommend the amount of any such
assessment to the Executive Board. Upon recommendation for a special
assessment by the committee, the President shall give no less than ten (
10) days written notice to all members of the proposed special
assessment and of the time, place, and date of a Special Membership
meeting at which members will be asked to approve such special
assessment. Approval of a special assessment shall require the
affirmative vote of two-thirds (2/3) of members in good standing, present
and voting at said special meeting. Upon such approval, the special
assessment shall become due and payable. Failure to pay this
assessment as set forth by the Executive Board will result in termination of
membership as provided for in these by-laws.

 

Article V. Officers, Directors, Executive Board

1. The Officers and Directors of this Association shall be a President, Vice
President, Secretary, Treasurer, Governor, and four (4) or more Activity
Directors, the Membership Director and the Education Director. An Activity
Director shall be elected by the General Membership for each major
activity of the Association as determined by the Executive Board.

2. The Executive Board shall consist of the aforementioned Officers and
Directors as well as the Directors of Planning and Investment, Junior
Membership, and Property. In addition, the immediate Past President shall
be a nonvoting ex officio member of the Executive Board. The current
President shall be the Chairperson of the Executive Board.

3. The Executive Board shall provide the general administration of the
Association business, shall supervise and control Association activities,
and shall formulate and enforce Range Rules and Safety Regulations.

4. Meetings of the Executive Board shall be held at least monthly or as called
by the Chairperson or by resolution of four (4) or more members of the
Executive Board. Seven (7) members of the Executive Board shall
constitute a quorum. Except as otherwise provided, a majority vote of the
Executive Board present and voting shall be required for action by the
Board.

5. If an elected Office or Director fails to attend three (3) consecutive
meetings without due cause acceptable to the Executive Board, the office
may be declared vacant by a two-thirds (2/3) vote of the Executive Board.
An Officer or Director failing to attend a majority of meetings in one (1)
calendar year without due cause acceptable to the Executive Board shall
be ineligible for election to office the following year.

 

Article VI. Duties of Officers, Directors, Committees

1. President: The President shall be the Chief Executive Officer of the
Association and shall preside at all meetings. The President shall be an
ex officio member of all committees and shall perform all other duties as
normally pertain to the office. The President shall prepare and deliver an
annual report outlining the status of the Association to the membership at
the Annual Meeting and shall provide the Secretary with a copy of the
report.

2. Vice President: The Vice President shall perform the duties of the
President at the President'’s request or in the President’s absence. The
Vice-President shall perform other duties as assigned by the President
and/or the Board of Directors.

3. Secretary: The Secretary shall conduct all correspondence on behalf of
the Association. The Secretary shall notify the members of the Executive
Board of all meetings and shall notify the members of General, Special
and Annual Meetings. The Secretary shall keep a true record of all
meetings of the Executive Board and General Membership Meetings and
shall have custody of all books and papers of the Association except for
the Treasurer’s books of accounts and records maintained by other
Directors as required by these by-laws.

4. Treasurer: The Treasurer shall have charge of all funds of the Association,
placing them in such banks or investment vehicles as may be approved by
the Executive Board. Withdrawals and all checks shall require two (2)
signatures from among the President, Vice President, Secretary,
Treasurer or Governor, The Treasurer shall keep an accurate account of
all transactions and shall render a monthly report of all receipts and
disbursements to the Executive Board and shall submit a written report for
the year at the Annual Meeting. The Treasurer shall make available all
books and records for a financial review at least once each calendar year,
and at other times as directed by the Executive Board.

5. Governor: The Governor shall be the Chief Safety Officer and shall be
responsible for the training, supervision and staffing of Range Officers and
for enforcement of all range safety rules. The Governor or designee(s)
shall supervise and be responsible for the indoctrination of all new
members in range rules and safety. The Governor or designee(s) can
forbid the use of any firearm deemed unsafe or illegal. The Governor may
prohibit the use of any range to a member or guest deemed careless in
handling a firearm or who appears to be under the influence of drugs,
alcohol or other restricted substances. At the Governor'’s or Range
Officer'’s discretion, a range may be closed when necessary to insure
safety.

6. Membership: The Membership Director shall issue and receive all
applications for membership, investigate all applicants, and insure all
applicants for membership have completed all required forms, waivers,
etc. The Membership Director shall keep a record of all members including
their last known address email and telephone number and shall prepare
the official annual roster of the membership.

7. Education: The Education Director shall be responsible for recruiting and
training certified instructors as may be needed to further the
objectives of this Association. The Education Director shall plan,
schedule and conduct such training classes as the Association may, from
time to time, wish to offer to the general public.

8. Directors: There shall be one (1) Director elected for each Association
activity associated with the basic objectives of the Association. At a
minimum, one (1) Director shall be elected to head the following activities:
Rifle, Pistol, Skeet, Trap, Action, Archery and Procurement of
Expendables. Directors are charged with promoting and encouraging
participation in the activity they represent.

9. Standing Committees: The President, with the approval of the Executive
Board, shall appoint the following standing committees: Auditing, Property,
Planning and Investment and other such committees as may be
necessary to further the objectives of the Association.

A. The Auditing Committee shall conduct an annual financial review of all
Treasurer’s books and records and shall submit a written report of their
findings to the Executive Board and shall file a copy of such a report
with the Secretary for inclusion in the records of the Association.

B. The Property Committee shall have responsibility for all personal
property of the Association. The committee shall establish and
maintain inventory records showing purchase price, acquisition date,
description, location and, for items considered expendable, a current
inventory. Any Association member having control or possession of
any personal property of the Association shall deliver to the Property
Chairperson, no later than one (1) month prior to the annual meeting, a
report itemizing such property. Failure to submit such a report may be
cause for administrative action, as provided by Article X of these bylaws.

C. The Planning and Investment Committee, subject to the approval by
the Executive Board, shall be responsible for long-range planning,
including, but not limited to, long range investments, land acquisition,
and facilities development.

11.All Officers, Directors, and Chairpersons shall maintain records as
prescribed by these by-laws and shall turn over all records to their
successors within ten (10) days of their leaving office.

 

Article VII. Meetings

1. Meetings shall be of three (3) types: General, Special and Annual. The
agenda, date, time and place of all meetings shall be published on the
Association website, e-mailed and posted on club property at least
fourteen (14) days prior to such meeting.

2. A quorum for such meetings shall consist of at least five percent (5%) of
the members of the Association entitled to vote along with at least five (5)
members of the Executive Board, one of whom shall be President or
Vice President.

3. General Meetings: There shall be a minimum of three (3) General
meetings each calendar year. The Executive Board shall set the date, time
and place for General Meetings.

4. Special Meetings: Special meetings may be called by the President, the
Executive Board or by petition of five percent (5%) of the members in
good standing and eligible to vote. The petition requesting such a meeting
and stating the purpose of such a special meeting shall be presented in
person or by certified mail to the Secretary of the Association who shall
then notify the membership within fourteen (14) days of receipt of such
request, setting forth the time and place of the meeting as well as the
proposed agenda. Special Meetings may be called for reasons such as a
proposed capital expenditure, a threat to the well- -being of the
Association, proposed disciplinary action, by- -law amendments, or for any
reason beyond the scope of usual and normal business.

5. Annual Meetings: An Annual Meeting of the Association shall be held in
November of each year for the purpose of electing officers and directors,
and for presentation of annual reports to the members. Notice of this
meeting shall include the slate of officers and directors as proposed for the
coming year. Any business normally conducted at a General Meeting may
also be conducted at the Annual Meeting.

6. All meetings shall be conducted in accordance with the most current
edition of Robert’s Rules of Order.

7. Unless provided for otherwise herein, adequate notice to the membership
may be accomplished by posting on the Association website, e-mail to
members and/or posting on club property.

 

Article VIII. Elections

1. Officers and Directors shall be elected at the Annual Election Meeting.
Officers shall serve a term of one (1) year and Directors a term of three (3)
years. Officers and Directors shall remain in office until their successors
assume office at the start of the next calendar year.

2. At least six (6) months prior to the date of the Annual Election, the
President shall appoint a nominating committee of five (5) members in
good standing, no more than three (3) of whom may be members of the
Executive Board. The nominating committee will seek out, observe, and
interview members as nominees who will best serve the needs of the
Association. Prospective candidates must signify in writing their
willingness to serve if elected. .The nominating committee will present its
slate and receive nominations from the floor at the General Meeting prior
to the Annual Meeting. The resulting slate will then be published on the
Association website and e-mailed to each member, together with a notice
of the Annual Meeting at least fourteen (14) days prior to the election.

3. If two (2) or more members are nominated for one (1) office, the
candidate receiving a majority of votes cast shall be the winner. Nominees
for elected office must be present at the election to be considered. This
condition may be waived for due cause by a vote of the membership
present.

4. The President, with the approval of the Executive Board, shall fill any
vacancy in an elected or appointed office. The appointee shall serve until
the next Annual Election.

5. All Officers, Directors, and Chairpersons shall maintain records as
prescribed in the by-laws and shall turn such records over to their
successors within ten (10) days of their leaving office.

 

Article IX. Resignations

1. A member may resign from the Association at any time by submitting
his/her resignation in writing to the Secretary. Resignation does not relieve
the member from any outstanding monetary obligation.
2. Officers and Directors may resign their elected office by written resignation
to the Secretary. Such resignation shall become effective immediately
upon submission.

Article X. Suspension, Expulsion, Removal from Office

1. In the event it is alleged that a member of this Association has violated
these by-laws or other rules and regulations of this Association or has
acted in a manner that is detrimental to the well-being of this Association,
the Executive Board shall hold a hearing to consider the allegations,
evidence, and the statement(s) of the witness(es).

2. All such allegations must be in writing and signed by the person(s)
alleging such wrong-doing. A member charged under this Article shall be
notified by certified mail at least fourteen (14) days prior to such a hearing
of the time, place and date of said hearing and shall be provided with a
copy of the charges, evidence and witness(es) bringing the complaint. The
member so charged shall have the right to one (1) extension of no more
than fourteen (14) days from the original date of hearing if so requested in
writing to the Secretary. The member charged shall have the right to
another member as counsel, to question the complainant and witness(es)
appearing against him/her, and to mount an appropriate defense.

3. In the event that the Executive Board finds that the member is guilty as
charged under Article X, Section 1, it may suspend the member’s
Association privileges for a period not to exceed six (6) months or may
recommend a longer suspension or expulsion.

4. A member may be suspended for a period longer than six (6) months
or may be expelled for due cause by a three fourths (3/4) vote of the
members in good standing present and voting at a Special Meeting. The
findings of the Executive Board shall be presented to the membership at
such a Special Meeting, along with a recommendation for final action
which may be expulsion or suspension for a period not exceeding one (1)
year. Failure of a member to remain a member in good standing of the
National Rifle Association shall result in suspension from this Association.

5. Due cause for expulsion shall be two (2) or more suspensions of privilege
within a three (3) year period, for conduct detrimental to the Association,
or for conviction by any State or Federal Court of a felony or a crime of
violence.

6. Five (5) members in good standing may present a written petition to the
Executive Board for the remove from office of an elected Officer or
Director, alleging failure to perform the duties of his/her office or for
malfeasance or actions detrimental or inimical to the Association. The
petition shall list the charges in detail, together with the evidence and any
witness(es) that may support the allegation.

7. The Secretary shall, within fourteen (14) days of receiving said petition for
removal, send a copy of the petition including the charges, evidence, and
witness(es) to the Officer or Director so charged and shall schedule a
hearing on the charges as provided for in Article X, Section1. The findings
of the Executive Board shall be presented to the membership at a
Membership Meeting at which time a three- fourths (3/4) vote of those
present and voting shall be required to remove the individual from office.

8. In the event of a suspension, the member so affected may file a written
appeal with the Secretary setting forth the basis for such appeal. Upon
receipt of such an appeal, a Special Meeting shall be called for the appeal
to the membership. A three- fourths (3/4) vote of members present and
voting shall be necessary to overturn the suspension, removal from office,
or expulsion.

9. Due cause for suspension of a member'’s Association privileges shall
include, but not be limited to a failure to pay dues, debts, and/or
assessments; removing Association property from land or ranges leased
or owned by the Association without permission; appropriating for
personal use property owned by the Association; willful damage to
Association property; continued careless and unsafe handling and use of
firearms; refusal to obey a lawful command of a Range Officer failure to
maintain NRA membership as provided for in these by-laws.

 

Article XI. Amendments

1. Proposed amendments to these by-laws may be made by a committee
appointed to make such recommendations, by written petition of five
percent (5%) of members in good standing, or by a majority of the
Executive Board.

2. Upon receipt of a proposed amendment to the by-laws, the Secretary
shall, within thirty (30) days, call a Special Meeting. The call for Special
Meeting shall show the date, time, and place of the meeting and the exact
wording of the proposed amendment to the by-laws.

3. Amendments shall require two- thirds (2/3) vote of a quorum of members
in good standing, present and voting at such a Special Meeting.

 

Article XII. Miscellaneous

1. In the event of the sale of less than one hundred percent (100%) of the
property or assets of the Association, the proceeds shall remain with the
Association to be used in whatsoever manner will best serve its interests
and objectives.

2. This Association may be dissolved by a three- fourths (3/4) vote of
members in good standing, present and voting at a Special Meeting called
for that purpose. In the event of such dissolution, the Executive Board
shall take whatever steps it deems necessary to liquidate all real and
personal property held in the name of the Association and otherwise
manage the dissolution of the Corporation. Any funds remaining shall be
divided equally among all Individual, Family, Public Safety and Life
Memberships, in good standing, as provided for in Article III of these bylaws.

3. The Association shall not endorse candidates for Local, State or Federal
elections, nor shall it take an active role in supporting or defeating any
legislative activity except when such activity represents a direct threat to
the well being of this Association or is in contradiction to the stated
objectives of this Association.

4. Nothing herein shall prevent more than one item of business requiring a
Special meeting from being acted upon at such a meeting, provided that
proper notice of each such item of business have been properly provided
to the membership as required herein.

5. There will be no shooting or handling of firearms on club property after
consumption of alcoholic beverages.

 

Article XIII: Guest Policy

1. A guest is a non-member whom a member invites to make use of club
facilities. A particular individual can be a guest no more than three (3)
times per calendar year. After a guest has visited three (3) times during a
calendar year, he/she must either become an applicant for membership or
cease being a guest for the remainder of the year. A member who invites
a guest is responsible for the guest’s safe gun handling and shooting
procedures. To that end, the member shall accompany the guest at all
times while shooting.

2. A visitor is a non-member who comes to the club facilities of his or her
own volition to determine whether he or she wishes to join the club. It is
incumbent on members to welcome visitors, show them the facilities and
encourage them to become members.

3. Those participating in a tournament activity that has been scheduled
under the auspices of an official sanctioning body for a particular discipline
or by one or more of the Flagler Sports and Conservation Association’s
discipline Directors shall not be counted toward guest visits.

4. Tournaments/activities may be open (meaning to the public) at the
Director’s discretion without express invitation.

5. Upon arrival at a shooting venue, each guest shall sign a Non-Member
Waiver of Liability form. In the case of groups of minor guests, an adult
representative of the group shall sign the Waiver of Liability.